You've been invited: what to expect

You don't need an account, and the whole process takes only a few minutes: open the link, agree to the recording, pass a short microphone check, record your discussion, and submit. Your words are transcribed and personal details are anonymised according to the organisers' settings.

Step by step

1. On a phone, tablet or laptop with a microphone, open the link — or scan the QR code. Use an up-to-date browser (Chrome, Edge, Safari or Firefox).
2. Read the consent notice. Continue only if everyone in your group agrees to the recording.

1. Enter a group name — required on some links, optional on others. For example your table number; this is how organisers tell recordings apart.
2. In the microphone check, speak normally. When the level indicator moves clearly, continue.
3. Place the device in the middle of the group and start recording. You can pause and resume; the timer shows the running length. Don't close the tab or lock the device while recording.
4. When you're done, stop and submit. The confirmation screen appears — you can put the device away.

Keep the recording running

Before you start, the page shows how to keep the recording alive:

• Keep the screen on. A dark screen means nothing is being recorded.
• Switch off low power mode or battery saver, and plug the phone in if you can.
• Turn on Do Not Disturb, so no call or notification interrupts.
• On a phone or tablet, stay on the recording page. Switching to another app pauses the recording. On a laptop you can switch tabs; just don't close this one.
• Let the microphone hear everyone: no headphones, and play any video call through the loudspeakers.
• Lay the phone in the middle of the table, at about the same distance from everyone.

Then agree to the recording, click Start Microphone Check, and start recording right after the check. For a short pause, such as a silent activity, tap pause. For a real break, such as a coffee break, tap Stop & Submit; the organisers reopen the link afterwards. If the screen goes dark, unlock the phone and go back to the recording page.

What happens with your recording

After you submit, the recording is transcribed and names and contact details are anonymised according to the settings the organisers have chosen before organisers work with the content. Your group's contribution is then analysed together with all the others.

If something goes wrong

• "Invite Expired" or "Invalid Invite" — for example when your group has already submitted with this link ("This discussion has already been recorded."). Tell the organisers; they can reactivate the link or hand you a fresh one in seconds.
• The recording was interrupted (tab closed, battery died) — what you recorded so far is kept. Reopen the link straight away: if the welcome page appears, start recording again and the new part is added to the same discussion. If the page says "This discussion has already been recorded.", ask the organisers to reactivate the link so your group can continue. Either way, tell the organisers.
• No microphone level — allow microphone access in the browser prompt (usually next to the address bar) and check that the right microphone is selected. After that, the level indicator moves when you speak.
• "Browser not supported" — switch to Chrome, Safari or Edge, or ask the organisers for a prepared device.

Good to know

• An invite link can only be used to record — you can never see other groups' recordings.
• After submitting you can't edit the recording; corrections happen on the organisers' side in the transcript.

Related articles

• Recording your discussion
• The microphone check isn't working
• Guest troubleshooting