What guest recordings make possible

Your guests never create an account or log in — they scan a QR code, confirm a consent notice, and record. That one fact opens up formats where asking fifty strangers to register would kill the moment.

One QR code, any format

Because joining takes seconds on any phone, the recording device no longer has to be a laptop at the front of the room. All of these run on nothing but printed codes:

• A spontaneous intro round. Ask participants to pair up with a neighbour, then share a single QR code on the screen or on slips of paper. Every pair or small group scans it and records the conversation on one of their own phones — no preparation per group, no devices to hand out.
• Breakout rooms and tables. Print one QR code per room or table and lay it out. Whoever sits down scans it and starts recording — nobody walks over to a laptop, nobody types a password.
• Street interviews. Put a QR code on a clipboard or poster and approach passers-by. They scan it and record a contribution, a thought or a spontaneous discussion — your day on the street lands directly in your project.
• Posters across a city. Hang QR codes in libraries, cafés or at bus stops and collect open contributions for weeks — from people you will never meet.

None of this would work if every participant first needed an account and a login: the pair round would stall at a sign-up form, and the passer-by would walk on. Removing the login is what unlocks the formats.

When you create the links, one choice maps onto these formats: Open invite gives you a single shared code that any number of groups can scan (each names its own group), while Pre-named slots gives every table or room its own code.

What guests see — and what they don't

Guests land on a welcome page that fits on one phone screen: what they are joining, a field for their group name, and a consent notice they must tick before the recording button unlocks. They never see your other discussions or your projects overview.

Related articles

• Set up guest recording in minutes — create the links and QR codes in one form
• What your guests see and agree to — the welcome page and the exact consent notice
• Print QR handouts for tables — one printable PNG per code, downloaded as a ZIP